SEARCHFilling out your timesheet accurately and turning it in on time is necessary to ensure you get paid on-time and correctly! If you are missing information Payroll staff may need to return your timesheet which could delay your payment.
Pick the right Timesheet to use
| CSEA – Extra Hours | For CSEA PERMANENT employees who work LESS than 7.5 hours a day |
| CSEA – Overtime | For CSEA Permanent employees who work 7.5 hours or MORE |
| T/T – Overtime | For Teamsters & Trade employees who work 7.5 hours or MORE |
| Classified – Subs Only | All classified subs. For more details see the QR code |
| Certificated – Extra Hours | Extra hours worked for all certificated employees |
| Certificated – Substitute | Certificated substitute teachers |
Fill out the top correctly
- Name – We need your legal name as it appears on your Social Security Card.
- Months – Indicate the month the timesheet begins and ends in. I.e. a timesheet running September 6 through October 5 would have Sep in the first box and Oct in the second.
- Year – The year the timesheet occurs in.
- PSL – Your Employee ID number.
- Job Title – Your Job Title (not present for subs)
Enter each line/hours
- Site – Your school site or site ID (i.e. SLHS or 16 for San Leandro High)
- Frontline Conf # – If you have the Frontline Confirmation # from your sub assignment list it here.
- Budget – The account code to charge the time to (your office can help here)
- Sub For – Who you subbed for.
- Assignment – The assignment you subbed/performed work in.
- From-To – The time you began until the time you ended the work.
- Days (certificated subs only) – 1 for a Full Day assignment and 0.5 for a Half Day.
- Total Hours – The total hours you worked.
Coding/Admin Approval
Office and admin staff – Ensure each line is coded to the correct budget.
Administrators – Initial or full sign each line on the timesheet in the Administrator Approval box. Total the Hours at the bottom and full sign next to that.
Original approved timesheets are due to Payroll by the 5th of the month to ensure warrant distribution on the last working day of the month. Failure to meet this deadline may result in delay of payment.