SLUSD recognizes and values the linguistic and cultural diversity that English learner families bring to the school community. We believe families are essential partners who contribute unique perspectives to their children’s overall success and we seek innovative opportunities to work with them. SLUSD is committed to strong, collaborative relationships that support the exchange of information, purposeful interactions, and meaningful participation that strengthen student learning and achievement. As a part of this commitment, many schools have a Parent Facilitator that works closely with the Principal(s) to ensure that families, including those that have English learner students, feel welcome and are introduced to the school procedures, resources, and program options when they first enroll in one of our schools.
English learner families need to be informed about district and site opportunities, activities, and programs that impact their children. There are many ways families can keep in communication with their school and the district. To facilitate communication, SLUSD is committed to offering interpretation and translation to ensure accessibility of information to all families, as required by law and when possible. (Under state law, schools must provide written communication in the primary language of the parent when fifteen percent (15%) or more of the students speak a language other than English.) The following tools are available to all families:
- Interpretation and translation
- District, site, and classroom newsletters and bulletins
- Parent facilitator communication
- Official family notifications (report cards, annual notices, etc.)
- Social Media
In order to provide an integrated experience for families across multiple programs, there are four avenues for participation that SLUSD offers:
- Volunteer opportunities
- Community events
- Family Learning Workshops and Parent Facilitator engagement sessions
- Advisory Committees
School sites across the district welcome families to volunteer in classrooms, at school-wide activities and district level events. To volunteer, families can contact the parent facilitator or site administrator to get information about procedures and requirements.
The languages and cultures English learners and their families bring to our schools are important contributions to our learning communities. Sites host social and cultural events, including carnivals, family nights, awards, holiday events, and heritage celebrations. The district encourages participation in city and community events that celebrate and showcase the diversity of our San Leandro community.
Family Learning Workshops and Engagement Sessions
As an educational institution, SLUSD believes in lifelong learning and capacity building. In addition to staff, this includes our families and educational partners. There are multiple opportunities for families to engage in continuous learning and pathways for developing parent leaders at sites and at the district level.
Some of the offerings include workshops that support parents in understanding and navigating the school system and leadership series that focus on effective advocacy. Learning series are offered at school sites and the district level on many topics including, but not limited to: affinity groups, technology, safety, policy, parenting, etc. The goal is to strengthen EL parent leadership capacity in order to ensure that EL families have a strong voice in district programs and policies.
In addition, San Leandro High School has College and Career programs and events supported by the district and site staff. Counselors, College and Career coordinators, and parent facilitators support families and students navigate through A-G requirements, course selections, internships, work-based learning, and other community programs. These staff members ensure that newcomers are welcomed into the school community and know what opportunities exist for English learner success at the secondary level.
Parent Advisory Committees (SSC, ELAC, DELAC)
Meaningful participation at an advisory level is a critical component of our students’ education. As part of the district’s effort to systematically involve families of ELs in the education of their children, the district establishes policies and procedures for School Site Councils (SSC), English Language Advisory Committees (ELAC) at the school-site level, and the district ELAC (DELAC) at the district level. At each committee level, families of ELs have opportunities to be involved in their child’s education, collaborate with district staff, receive training, evaluate instructional services and provide recommendations.
School Site Council (SSC)
The responsibility of the SSC involves oversight of programs supporting all students, including ELs. In collaboration with the site administrator, the SSC reviews and approves the School Plan for Student Achievement (SPSA), which includes funded programs and allocation of resources to the site. Membership includes site administrators, teachers, other school staff, families, and community members. All families are welcome to attend SSC meetings.
English Learner Advisory Committee (ELAC)
According to the California Education Code, each school with twenty-one (21) or more ELs must establish a functioning ELAC. The ELAC is an advisory committee whose purpose is to provide input and advice to the site administration. ELACs are not decision-making councils, nor do they approve expenditures from any funding source. However, they do provide input and advice on school decisions and the use of funding sources dedicated to ELs.
The ELAC is responsible for the following tasks:
- Advising the site administrator in the development of a site plan for English Learners and submitting the plan to the SSC for consideration of inclusion in the School Plan for Student Achievement (SPSA).
- Assisting in the development of a schoolwide needs assessment.
- Discussing ways to make parents aware of the importance of school attendance.
- Electing a member to the District English Learner Advisory Committee (DELAC).
ELAC Membership Guidelines:
- ELAC Membership will include parents and school staff. There must be more parents than staff members on the committee.
- The minimum percentage of EL parents on the ELAC is fifty-one (51) percent. However, if the percentage of EL students at a school is greater than 51 percent, the percentage of EL parents on the ELAC must match or exceed the percentage of the school’s total EL population.
- Members of the ELAC are elected parents or guardians of ELs or of Reclassified students who are within the 4 years of monitoring.
- School staff representatives are selected by the staff, and parent members are elected by parents/guardians of ELs.
Guidelines for Implementation of the ELAC
A detailed description of the procedures for establishing an ELAC is outlined in the SLUSD ELAC Handbook that is distributed annually to site administrators.
- The principal (or designee) is responsible for establishing the ELAC and for ensuring that the ELAC meets at least quarterly.
- The principal (or designee) will meet with the ELAC president to plan the agenda before each ELAC meeting and assist the ELAC president in running the meetings.
- Meeting dates will be determined and publicized in advance. Parents should receive at least 72 hours’ advance notice of ELAC meetings.
- ELAC meetings will be conducted with agendas and minutes.
- The ELAC will adopt bylaws that accommodate the unique features and needs of the school.
- Each site will provide interpretation and childcare for the meetings.
- The principal (or designee) will maintain all ELAC records (calendar, flyers/announcements, agendas, minutes, sign-in sheets) at their site.
- ELAC members will be provided with appropriate training, materials, and information to assist them in carrying out their responsibilities.
- The district will hold schools accountable and ensure compliance with these procedures and related legal mandates, policies, and guidelines.
Delegation of ELAC Authority
Each school’s ELAC may delegate its authority to an established School Site Council (SSC), provided that the ELAC has first been duly constituted, trained on the mandated requirements, duly informed of the right to delegate these requirements, and have voted to delegate its authority to the SSC. Delegation of authority may not exceed two years.
For ELAC to delegate its authority to SSC, the following questions must all be answered in the affirmative:
- Is the school’s EL population less than 50% (elementary) or 25% (secondary)?
- Has ELAC been duly constituted?
- Has ELAC been fully informed of the option to delegate its authority at a regularly scheduled meeting?
- Is ELAC informed of and trained on their legal responsibilities before a vote to delegate takes place?
- Has ELAC unanimously voted to delegate its authority to SSC at a regularly scheduled meeting and recorded this decision in the ELAC meeting minutes?
- Has SSC been informed of all ELAC legal responsibilities at a regularly scheduled SSC meeting?
- Did the SSC vote to accept all ELAC responsibilities at a regularly scheduled SSC meeting and recorded this decision in the SSC meeting minutes?
- Did the school obtain written approval from the Assistant Superintendent or designee?
If the decision has been approved to delegate authority, the ELAC subcommittee must provide advice to SSC on the EL programs and services, and specifically on reclassification, SPSA, the school needs assessment, the importance of school attendance, and categorical budgets, including Title III and Title I.
District English Learner Advisory Committee (DELAC)
Since there are 51 or more English Learners in this district, there is a functioning District English Learner Advisory Committee (DELAC). The DELAC provides parents the opportunity to advise the Board of Education on programs and services for English learners and to advocate for the quality of their education.
The DELAC shall advise the school district governing board on at least the following tasks:
- Development of a district master plan for education programs and services for English learners. The district master plan will take into consideration the school site master plans.
- Conducting a district-wide needs assessment on a school-by-school basis.
- Establishment of district program, goals, and objectives for programs and services for English learners.
- Development of a plan to ensure compliance with any applicable teacher and/or teacher aide requirements.
- Review and comment on the school district reclassification procedures.
- Review and comment on the written notifications required to be sent to parents and guardians.
- If the DELAC acts as the English learner parent advisory committee under California Education Code Sections 52063(b)(1) and 52062(a)(2), the DELAC shall also review and comment on the development or annual update of the Local Control and Accountability Plan (LCAP).
DELAC Membership Guidelines
- Each site ELAC will elect a representative and alternate to the DELAC who is a parent of an English learner or a reclassified student who is in the four-year window of monitoring.
- The term of service for DELAC members is two years and representatives can be re-elected for one more term if they still qualify (refer to Bylaws).
- If a member must be replaced during the year, the replacement will serve for the remainder of the year. An election must be held at the beginning of the following year to fill the position.
- Each representative is responsible for attending all DELAC meetings and for presenting the information received at the meetings of the school’s ELAC.
- The DELAC representatives will elect the following officers each year:
- A president who will lead all meetings
- A vice-president to conduct meetings in the absence of the president
- A secretary who will be responsible for the minutes
- A parliamentarian will be responsible for keeping to the agenda topics
Guidelines for Implementing the DELAC
- The DELAC will meet 6-8 times per year and will operate according to guidelines contained in state and federal regulations and in its bylaws.
- Agendas and minutes of DELAC meetings will be posted on the district’s website at least 72 hours prior to meetings.
- The district administrator or designee will serve as district liaison to the DELAC. This person will assist the DELAC Board with agenda preparation, meeting notices, arrangements for meetings, preparation of minutes, and all communications pertaining to the DELAC.
- The DELAC President will preside at meetings and sign all letters, reports, and other committee communications, with prior approval of the membership. In the President’s absence, resignation, or inability to perform the duties, the Vice-president will assume these duties.
- The DELAC will communicate their ongoing advice to the Superintendent and Governing Board via the district administrator or designee.
- DELAC members will be provided with appropriate training, materials, and information to assist them in carrying out their responsibilities and any required duties.